Green Homes Grant LAD Phase 1 Privacy Notice

This notice sets out how Chesterfield Borough Council will use your personal data.

This notice relates to data collected under the GHG LAD phase 1a operated by Chesterfield Borough Council, which is funded by the Green Homes Grant Local Authority Delivery Scheme (GHG LAD) run by the Department for Business, Energy and Industrial Strategy.

Your data

We will process the following personal data:

Customers:

Address and details of property receiving the GHG LAD installation(s)
Details about the GHG LAD installation(s) installed at the property, including type, size and cost
Contact address (if not the property receiving the GHG LAD installation(s))
Address and details of property offered, but not receiving, the GHG LAD installation(s)
Your name
Household income and any other scheme eligibility information
Any financial contribution you have made towards the GHG LAD installation(s)
Details about the expected energy, carbon and cost savings expected to be delivered by the installation, including pre- and post-installation property EPC details where appropriate
Email address
Phone number
Health information about the occupants of the property (this information will only be used to support installation where necessary, and will not be shared with BEIS)

Installers:

Your name
Relevant accreditation and registration information
Contact address
Email address
Phone number
Details of GHG LAD installations delivered
Whether directly contracted or sub-contracted by LA to install GHG LAD installations
The number of employees in your organisation

Purpose

The purpose(s) for which we are processing your personal data is to support the delivery and administration of the GHG LAD phase 1a and GHG LAD (together the Scheme).

Delivery and administration of the Scheme may require linking of your data to other datasets held by Chesterfield Borough Council or the Department for Business, Energy and Industrial Strategy (BEIS). The council may collect some special category data (eg health information) in order to support administration and installation, but this data will not be shared with BEIS.

BEIS will be conducting an evaluation of the Scheme. This may include you being contacted to take part in further research. Where the research involves processing of personal data in addition to that already collected for delivery of the Scheme, you will be given the opportunity to opt-in to that research at the point of contact.

Your data may also be used for statistical, research and fraud prevention purposes.

Legal basis of processing

Personal data

The legal basis for processing your personal data is:

Public task: Processing is necessary for the performance of a task carried out in the public interest.

The specific public task is the delivery, administration and evaluation of, as well as statistical, research and fraud prevention purposes relating to, the Scheme, a government funded scheme aiming to raise the energy efficiency of low energy performance homes (those rated at EPC Band E, F or G), including off-gas grid homes. Funding is provided to Local Authorities who engage consumers and manage the delivery of installations in homes.

Consent: Use of your personal data to contact you to take part in further research will be subject to your consent.

Sensitive personal data

Sensitive personal data is personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation.

Substantial public interest - The legal basis for processing your sensitive personal data is that processing is necessary for reasons of substantial public interest for the exercise of a function of the Crown, a Minister of the Crown, or a government department; the exercise of a function conferred on a person by an enactment; the exercise of a function of either House of Parliament; or the administration of justice; and an appropriate policy document is in place. In this case, the information is necessary to enable us to organise installation in your home.

Recipients

Your personal data will be shared with:

Sustainable Building Services
Chesterfield Borough Council
The Department for Business, Energy and Industrial Strategy (BEIS) and its contractors for delivery, administration and evaluation of the scheme, statistical, research and fraud prevention purposes
OFGEM and delivery partners of central and local government home energy schemes such as the Energy Company Obligation and Renewable Heat Incentive
other Government departments where necessary

We may share your data if we are required to do so by law, for example by court order or to prevent fraud or other crime.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processor Microsoft (who provide email and file storage services).

Personal data shared with BEIS will be stored on their IT infrastructure and will therefore also be shared with their data processors Microsoft and Amazon Web Services.

Retention

Your personal data will be stored securely by us for a maximum period of 25 years following the close of the scheme.

Your personal data will be stored securely by BEIS for a maximum period of 25 years following the close of the Scheme. BEIS may choose to store anonymised data beyond this period.

Your rights

you have the right to request information about how your personal data are processed, and to request a copy of that personal data
you have the right to request that any inaccuracies in your personal data are rectified without delay
you have the right to request that any incomplete personal data are completed, including by means of a supplementary statement
you have the right to request that your personal data are erased if there is no longer a justification for them to be processed
you have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted
you have the right to object to the processing of your personal data where it is processed for direct marketing purposes
you have the right to object to the processing of your personal data
you have the right to withdraw consent to the processing of your personal data at any time, where processing is based on your consent
where the processing is based on consent, you have the right to request a copy of any personal data you have provided, and for this to be provided in a structured, commonly used and machine-readable format

How to make a request

If you wish to make a request associated with any of the rights listed above, contact Chesterfield Borough Council or BEIS using the contact details at the bottom of this notice.

International transfers

As both Chesterfield Borough Council and BEIS use international organisations as IT data processors (Microsoft and Amazon Web Services), your data may be transferred and stored securely outside the European Economic Area. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
0303 123 1113

Email: casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Contact details

The data controllers for your personal data are Chesterfield Borough Council and the Department for Business, Energy and Industrial Strategy (BEIS).

You can contact the Chesterfield Borough Council Data Protection Officer at:

Data Protection Officer
Town Hall
Rose Hill
Chesterfield
S40 1LP

Email: dpo@chesterfield.gov.uk

You can contact the BEIS Data Protection Officer at:

BEIS Data Protection Officer
Department for Business, Energy and Industrial Strategy
1 Victoria Street
London
SW1H 0ET

Email: dataprotection@beis.gov.uk